Fundy Potash Corp Civic Centre

“Special” Meeting

January 10, 2018

IN ATTENDANCE:

Brenda Leask                Town of Sussex

Doug O’Leary, Chair            Parish of Studholm

Kirk Sabine, Vice-President        Kingswood University

Nelson Ball                Parish of Waterford

Raya Khedheri, Secretary        Parish of Studholm

Shelly Vail                Kingswood University

Barb Daley                Parish of Cardwell

Alex Coffin                Manager of Potash Corp Civic Centre

Jodi Totton-Cummings            Parish of Sussex

Patsy Shay                Village of Sussex Corner

Blair Hyslop                Town of Sussex
 

REGRETS:

Nicole Clement                Village of Sussex Corner

Kevin Maillet, Treasurer            Town of Sussex

 

Fundraising – Brenda Leask gave an overview of the upcoming initiative of a 50/50 draw to try and help fundraise for the year. Our goal is to start it up mid-February, and it entails a lot of work. She wanted the rest of the board to be aware of this start up. Various issues were discussed such as costs of license (which is 25$), costs for printing the cards (under $200), letters going out to businesses etc.

Blair would like to see the rules being signed off by the board.

Barb Daley motioned that we pursue the draft documents in regards to the rules and the process will be brought forth to the board. Seconded by Kirk Sabine.    

                                                                                                                                                                       Motion 01-10-18-312-10-73 Carried

        *This information will be brought to the meeting on January 31st.

 

Sussex Civic Center Planning for our Future document    - Strategic Planning

Tanya Chapman (Chapman Group) – management consulting company

Helping to facilitate strategic plans and reaching goals etc.

 

Nelson reviewed what Tanya Chapman would do in terms of helping us as a board create a strategic plan for the Civic Centre. This would include such things as meeting with the board for four hours and discussing our thoughts on strengths and weaknesses etc. talk with Alex, community stakeholders etc.

Cost would be $3700.00. She said she would be willing to drop the costs for us as we are non-profit.

She would create the document that is done the way that we would like it completed given all the information she collects (preparing a draft and then the final strategic planning document to be presented to the board).

Blair Hyslop motioned that we proceed with hiring the Chapman group to come forward to the planning committee.  Shelley Vail seconded the motion.

                                                                                                                                                                       Motion 01-10-18-313-10-73 Carried

Nelson Ball motioned that we write a letter to be drafted by the board to seek financial assistance from region 8 and United Way to ideally cover at least two thirds of the costs for the hiring of the Chapman Group services. Seconded by Barb Daley.

                                                                                                                                                                     Motion 01-10-18-314-10-73 Carried 

Nelson question; Tanya said when would we prefer to meet with the board. There was a discussion of availability. This was left for further discussion as we also need to know when she will be free to meet with everyone as well.

Information from the Civic Centre:

Staff changes – Angelia Crealock has a new job in Fredericton and the Civic Centre will feel the loss of her involvement.  Becky Scott, custodian, resigned, but this position will be filled soon again.

 

Kirk motioned we adjourn the meeting, Patsy seconded the motion.

                                                                                                                                                                           Motion 01-10-18-315-10-73 Carried

*Regular monthly meeting will be held on January 31, 2018.