FUNDY CIVIC CENTRE INC.

BOARD OF DIRECTORS MEETING


 

*The meeting of Board of Directors of the FUNDY CIVIC CENTRE INC. was held at the Fundy Civic Centre on Sunday November 19, 2017, beginning at 7:00pm.

IN ATTENDANCE:

Brenda Leask                Town of Sussex

Doug O’Leary                Parish of Studholm

Raya Khedheri, Secretary        Parish of Studholm

Shelly Vail                Kingswood University

Alex Coffin                Manager of Potash Corp Civic Centre

Patsy Shay                Village of Sussex Corner

Bridget Ryan, Chair            Town of Sussex

Jodi Totton Cummings            Parish of Sussex

Kirk Sabine, Vice-President        Kingswood University

 

REGRETS:

Kevin Maillet, Treasurer            Town of Sussex

Nicole Clement                Village of Norton

Nelson Ball                Parish of Waterford

Barb Daley                Parish of Cardwell

 

Kirk took the time before our meeting to thank Bridget for her support as President of the Board and all her hard work in helping to keep the Center open and running. It has been a lot of work and stress and we all appreciate what she has done especially with the extra time and effort it has taken.

He then thanked Alex as well, as it has been a very rocky road over the last while and we are glad he stuck through it was such optimism.

 

Meeting agenda:

This meeting is being held to prepare for our AGM on November 22, 2017.

Preparation for the AGM meeting:  

In our by-laws there is the Agenda for the Annual Meeting of the Corporation

 

Motion

Doug O’Leary motioned that we continue to engage Buckley Professional Corporation to continue to do our financial audit. Kirk Sabine seconded that motion.

                                Motion 11-19-17-309-17-71 Carried                          

                                       

One new possible appointment at AGM to board of directors – name will go to Patsy Shay (nominating committee)

 

Financial report

Nominating Committee report

New Business

Three contingencies from Serge Rouselle in regards to his decision. Bridget has written a letter.

Quarterly financial statements be submitted to the Minister.

Send our AGM minutes and audited statements out to our funding partners.

Budget posted on our website when it is completed.

Possible adjustment to our by-laws.

Financing committee, marketing committee and fundraising committee

-Skills on our board, we will be doing a short bio for each of the board members. Sent to Raya to be forwarded on to our board members.

 

President’s report – reading the three original contingencies from the minister.

 

In replacing our Chair of the board, given her resignation from the position (according to the by-laws) the new chair will be elected at its first meeting after the annual meeting of the corporation.

 

In regards to the AGM; Questions from the public? We will give a few minutes for questions, but will also take them to the next monthly board meeting if needed for further discussion.

Alex presented the draft of the financial audit as prepared by himself and Kevin and then audited by Buckley Professional Corporation.

Jessica from Buckley’s will present the financial report (audit).   

*Kevin will present financial/treasurer’s report. Alex will do a general discussion on how we had to cut hours etc. Thanking all those who contributed to our funds (donations etc.). Ensure we don’t miss anyone as we want to recognize the community support.

*Maintenance committee – we have minutes from this meeting as sent from Alex. Bridget has reminded Alex that all our committees must have a chair from the Board on them.

Every committee should also be reporting each meeting at our monthly board meetings – this is very important!

*It was decided at this board meeting we that the Civic Centre Strategic plan should be forwarded on to the financial committee in order for everyone to take a look at and this should be our focus and be able to come up with a financial plan in looking at this framework.

                Brenda motioned to close the meeting. Shelley seconded the motion.    

                                                                                                                      Motion 11-19-17-310-17-71 Carried